For this purpose, they ask you for advice regarding the typical process of having a new AIS for their stores.

Home, - Advice regarding the typical process of having new AIS

Question - HARDA Fashion sells ready-to-wear fashion clothes to teenagers. It might be essential to note that the company has a 20-store chain concentrated in emerging economies. Each store has an experienced full-time staff consisting of a manager and an assistant manager. The full-time staff is paid a fixed salary. The full-time staff is assisted by a cashier and a sales assistant who have comparatively less experience. The cashier and sales assistant are paid hourly wages plus the commission based on sales volume. Unfortunately, all business activities are managed manually with a paper-pencil system. Due to their recent rapid growth, HARDA Fashion is planning to implement a new accounting information system. For this purpose, they ask you for advice regarding the typical process of having a new AIS for their stores.

As a management consultant, you are required to use plain English language to explain to them the steps they need to take to have a new AIS designed and installed.

Answer - Process of designing and installing of accounting information system

Analysis of the system

The information needs of the HARDA fashion are gathered in this step. The cost of the development of the accounting information system is analyzed in this step.

Conceptual design

The requirements of the different users of the system are collected in this steps. The users of the system in HARDA fashion are the Manager, Assistant manager, cashier and the sales assistant. Manager want to generate different reports of the sales in the different periods through the system. Sales assistant wants to keep the record of the sales of the goods through the system. The cashier wants to record the transactions which occur in relation to sales of goods in the AIS.

Physical design:

The detailed specification of the system are provided in this step. The functional and the non functional requirements of the system are provided in this steps based on the collected requirements of the different end users.

Implementation and conversion

The implementation process of the new accouting information system will start in HARDA fashion in this steps. The new hardware and the software will be installed in HARDA fashion. The testing of the new hardware and the software which is installed in HARDA fashion will be done in this step. The recruitment of the new employees is done in this step. The training sessions are planned for the employees. Standards and the controls designed and enforced for the new system and the documentation of the new system is done.

Operation and maintenance

The review of the new system will be done frequently. The changes will be done in the system if any problem arise in the system.

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